Sterndesk allows you to add existing candidates from your database to a job posting without creating duplicate candidate profiles.

This is useful when you already have qualified candidates in your database and want to include them in a recruitment process.

Adding a Candidate to a Job Posting

To add an existing candidate:

1. Open a Job Posting.
2. Click Add Candidate.
3. Search for the candidate by name.
4. Select the candidate.
5. Click Add to Job Posting.

Sterndesk will create a new application connecting the candidate to the selected job posting.

What Happens Next?

After adding the candidate:

• A new application is created.
• The application is added to the job posting pipeline.
• The application is placed in the New stage.
• The candidate profile remains unchanged.

The same candidate can be added to multiple job postings and have separate applications for each one.

Candidate Profiles vs Applications

A candidate profile represents the person in your database.

What Can You See in a Candidate Profile?

An application represents that candidate's participation in a specific job posting.

For example:

• One candidate profile
• Multiple applications
• Multiple job postings

This allows recruiters to track hiring progress separately for each vacancy.

Learn how applications move through the recruitment process:
How to Use Pipelines?

Viewing the Application

Once added, the application will appear:

• In the job posting pipeline
• In the candidate's Applications section
• In recruitment reports and filters

Closed Job Postings

Candidates cannot be added to closed job postings.

To add candidates, the job posting must be open.

Need to create a new vacancy first?
How to Post a Vacancy?